extract email address

Files come in many formats. The good news is that most of them lead to the same simple move.

Get the text out. Paste it into the tool. Copy the results.

Which file types can this help with?

• PDF
• Word documents: doc, docx, rtf
• Excel and spreadsheet files
• CSV files
• LibreOffice and OpenOffice files

How to extract emails from a PDF

1. Open the PDF.
2. Select the text inside it (select the whole text and copy it: right click, select all, then right click, copy).
3. Copy the text.
4. Paste it into First step: Paste your text here.
5. Copy the extracted emails.

If the PDF text cannot be selected, try opening it in another PDF reader first. Some PDFs are image-based and harder to copy.

How to extract emails from a Word document

1. Open the file in Word, LibreOffice Writer, or another editor.
2. Select all the content (right click, select all).
3. Copy it (then right click, copy).
4. Paste it into the extractor.

This also works well for old reports, meeting notes, CV collections, and copied directories.

How to extract emails from Excel or CSV

Spreadsheet files are very common. They are also one of the easiest formats to use.

1. Open the file.
2. Select the cells or the whole column you need, or all the content (right click, select all).
3. Copy the content (then right click, copy).
4. Paste it into the extractor.
5. Copy the clean output.

If you want to keep the result in a sheet later, see Export Extracted Emails to Excel, CSV, a Database or a Text File.

What about big spreadsheets?

For very large datasets, it helps to work in chunks. Copy one useful section at a time.

Then merge the final results and paste them once more to remove any duplicates.

LibreOffice and OpenOffice files

The same idea works here too. Open the file. Copy the text. Paste it into the tool.

That covers many formats such as odt and similar office files.

Useful cleanup after extraction

• Remove duplicates with the built-in extraction flow.
• Sort by company or family name.
• Filter down to one company or one website if needed.

Those steps are covered in:

• How to Clean an Email List
• How to Sort and Organise Email Lists
• Filter Email and URL Results by Company, Family Name or Website

When this guide is the right one

Use this guide when your contact details live inside a file instead of on a web page.

If your data is online, use How to Extract Email Addresses from Websites Without Coding instead.